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Employee Portal

Everything employees need for the working day, in one place.

Schedule, time, leave, messages and team information without chasing a manager.

The Employee Portal is the employee-facing side of Timento. It runs on the phone people already carry, so the answers they need are one tap away instead of one conversation away.

Request a TrialSee People Management

30 days · Up to 4 employees · No credit card · Personal onboarding

Timento Employee Portal on a phone showing the schedule for the coming days
Timento Employee Portal, My Schedule on mobile

One place for the working day

The information exists. It is just spread across five different places.

The schedule is a photo in a group chat. Leave goes by email. Hours live in another tool. Important updates scroll away. And when someone is unsure, they ask the manager again.

How it usually works

  • A photo of the schedule in a group chat
  • Leave requests by email or in person
  • Clocking in a separate system
  • Announcements that scroll out of view
  • The same questions to the manager every week

Employee navigation

  • Home
  • Schedule
  • Clock
  • Message
  • Team

Quick navigation

  • Leave
  • Availability
  • Open Shifts
  • Checklists
  • Knowledge Hub
  • Notifications

Five clear places at the bottom of the screen, with quick navigation for everything else. Employees do not need training to find their own working day.

Home

Open the app, see today.

Home answers the first question an employee has: what is happening today, and what do I need to do about it.

Today's Shift

Start, end and where to be, taken from the published schedule rather than from memory.

Quick navigation

Direct access to the actions people use most, without hunting through menus.

What needs attention

Updates and items waiting for the employee, so nothing depends on scrolling back through a chat.

Home is deliberately short. It is a starting point for the day, not a dashboard to study.

My Schedule

Your shifts, always the published version.

Employees see their own upcoming shifts with times and location, in a view built for a phone screen. When the schedule changes, the portal shows the current version instead of an old screenshot.

  • Upcoming shiftsTimes, dates and location for the shifts that belong to this employee.
  • Always currentThe portal shows the published schedule, so there is only one version in circulation.
  • Change visibilityWhen something is republished, employees are notified rather than left to notice it.

Calendar Export

Employees can take their shifts into a compatible calendar application through an iCalendar (.ics) file or a subscription link. This is one-way calendar consumption: the schedule can be read in the calendar, but it cannot be edited there. Timento stays the source of truth.

One published schedule, visible to the people who work it.

See Smart Scheduling
Timento mobile schedule view showing upcoming shifts with times and location
Timento Employee Portal, My Schedule

Clock In · Breaks · Clock Out

Start the shift, register breaks, clock out.

Time registration happens where the work happens. The employee starts the shift on their own device, registers breaks during the day and clocks out at the end, and those registrations become the hours managers review.

  1. Clock In
  2. Break start
  3. Break end
  4. Clock Out
  5. Hours ready for review

Kiosk Mode

Where personal phones do not fit the workplace, a shared company device can be used with Kiosk Mode. Kiosk Mode is a company clocking mode on a shared device, not the personal Employee Portal.

Location-based Clocking

Where it is enabled, a clock action can be verified against a configured workplace. It confirms that a clock in or clock out happened at the right place. It is not continuous tracking, and it does not follow employees during the day.

Employees see their registered hours instead of counting them back from memory at the end of the month.

See Time & Attendance

Availability and leave

Say when you can work. Request the days you need off.

Both start with the employee, and both end up in the planning picture. Timento keeps them separate, because they answer different questions.

Availability

When someone can normally work

Employee input about working availability. It is planning context for the planner, not a request that needs a decision.

  • Entered by the employee in the portal
  • Describes normal working availability
  • Kept current without sending messages
  • Used as context while the schedule is built

Leave

A request for time away

A specific request for dates away from work, submitted in the portal and reviewed by a manager.

  • Submitted with dates and context
  • Reviewed by a manager
  • Approved or rejected, with the employee notified
  • Approved leave is visible in planning

Availability tells the planner who could be scheduled. Approved leave tells the planner who must not be scheduled.

See Availability & Leave

Open Shifts and Shift Swaps

Flexibility for employees, control for the manager.

When a shift needs coverage, or when life gets in the way of one that is already planned, the portal gives employees a structured route instead of a private arrangement nobody else sees.

See Open Shifts

Shifts published as open become visible to the employees who could take them.

Respond, do not self-assign

An employee shows interest or accepts where allowed. Nothing is assigned automatically.

Propose a swap

An employee can ask a colleague to take over a shift instead of arranging it outside the system.

Manager decides

The manager keeps oversight and confirms the result, so the published schedule stays the schedule everyone works from.

Employees get a way to solve things. Managers keep the final word.

Messages and notifications

Two different things, kept apart on purpose.

A team announcement and an automatic schedule update are not the same, and mixing them is how important information disappears. Timento separates communication between people from updates triggered by workforce events.

Messages

Communication between people and teams

Messages carry announcements, team updates and questions. Where it is enabled, employees can reply, confirm they have read something, and start a team message themselves. Message sits in the bottom navigation of the employee experience.

  • Announcements
  • Replies
  • Acknowledgement
  • Employee-created messages

Notifications

Updates triggered by workforce events

Supported notification types are delivered in-app and as push notifications on the mobile employee experience. Examples include a published or changed schedule, an open shift, a leave decision and a swap response. Employees can manage how they receive supported types. Timento does not send SMS.

  • Schedule published
  • Schedule changed
  • Open Shift
  • Leave decision
  • Swap response

Action Needed

Some messages need more than a read receipt. An Action Needed message can be picked up by someone on the team, so both the team and the manager can see that it has an owner.

  1. Message
  2. Action Needed
  3. Reply / Acknowledge
  4. I'll take it

Employees can keep their own inbox tidy without removing a message from everybody else's view.

Messages are for people. Notifications are for events. Neither is a replacement for a full chat or collaboration suite.

Team

Know who you are working with.

The Team view shows the colleagues in the employee's own company and team context, so a new starter is not guessing who is on shift beside them.

  • Colleagues in the same team context
  • Who is working alongside them
  • Birthdays, where the company enables them

This is the team around the working day, not a public employee directory. What people see follows their company, account and role.

Also in the portal

The context that belongs to the shift.

The portal is the access point. The content lives in the parts of Timento that manage it, so employees read the current version rather than a copy.

Knowledge Hub

Procedures, guides and company knowledge where enabled, opened on the device already in hand instead of looked up in a binder.

See Knowledge Hub

Daily Briefing

The shared picture of what matters today, for teams that use it. It gives context for the shift, it does not replace messages or checklists.

See Daily Briefing

Operational Checklists

Where routines are assigned to the shift, employees work through them and complete them from the same place they clocked in.

See Checklists

The Employee Portal is the access point. Knowledge Hub, Daily Briefing and Checklists remain the source of the content.

Self-service reduces manager admin

The same six questions, answered without you.

Most of what a manager repeats every week is information that already exists. Self-service does not remove the manager from the process, it removes the manager from the lookup.

Every question answered in the portal is a message a manager does not have to answer twice.

Mobile first

Built for a phone, in a pocket, between tasks.

The employee experience is used standing up, mid-shift, with one hand. Every action is short enough to finish before the next task starts.

  • Simple
  • Fast
  • Clear
  • Touch-friendly
  • Focused

PWA

Timento runs as an installable web app and can be added to the home screen where the device supports it. No traditional app-store download is required.

If the employee experience is hard to use, the workforce information behind it stops being reliable.

Timento Employee Portal on a phone showing the schedule for the coming days
Timento Employee Portal, My Schedule on mobile

My Settings

Personal details, kept current by the person they belong to.

Employees can view and manage the personal details their company makes available for self-service, so records stay current without an administrator retyping them.

  • View and manage the personal details made available for self-service
  • Emergency contact information, where the company uses it
  • Notification preferences for supported update types

Some fields stay company-controlled and are not editable by the employee. What is available for self-service depends on how the company configures it.

Privacy and control

Employees see their own working day, not everybody's data.

The portal is scoped. What someone sees follows their company, their account and the role they hold, and the personal information behind the schedule stays with the people who need it.

  • Access follows company, account and role
  • Employees see their own shifts, hours, requests and team context
  • Location-based Clocking verifies a clock action, it does not track people
  • Timento is not designed to collect sensitive medical detail as part of a leave request

Timento covers the workforce operations layer. It is not a general people-data store.

Read about security

The connected employee day

One flow, from the first tap to the last.

This is Timento from the employee side of the platform rather than from the manager dashboard.

  1. See Schedule
  2. Clock In
  3. Work and Briefing
  4. Break
  5. Messages and updates
  6. Clock Out
  7. Review upcoming schedule and leave

Every step creates the structured information the next step depends on.

For managers

Fewer interruptions, better data.

Self-service is not just an employee benefit. Every action an employee takes in the portal arrives as structured information instead of a message somebody has to transcribe.

Availability arrives as planning input

Instead of collecting it from a group chat each week, the planner sees it while building the schedule.

Leave requests arrive with dates

Requests land in one review flow with the context needed to decide.

Hours arrive as registrations

Clock actions become the timesheets managers review and approve, ready for payroll-ready reporting.

Updates reach the team

Publishing and notifying is one step, so the schedule everyone works from is the schedule you published.

Self-service does not mean loss of control. Approvals stay where the workflow requires them.

System boundaries

What the Employee Portal is, and what it is not.

Being clear about the edges is what keeps the portal simple enough for people to actually use.

The Employee Portal is

  • The employee-facing side of Timento
  • A mobile-first view of the working day
  • A structured route for availability, leave, swaps and open shifts
  • The access point for briefings, checklists and company knowledge

It is not

  • A social network
  • A full HRIS
  • A payroll self-service portal
  • A general collaboration or chat suite
  • A native app-store application

Timento covers the workforce operations experience and connects to the systems around it where supported.

Where self-service matters most

Teams that live on their phones.

Employee self-service pays off fastest where shifts change, teams are spread out and few people sit at a desk.

Questions & answers

Employee Portal questions, answered

How employees use Timento on their own phone, and what stays under manager control.

What is the Timento Employee Portal?

It is the employee-facing side of Timento. Employees see their schedule, clock in and out, register breaks, submit availability and leave requests, read messages and notifications and find team information, all from one mobile-friendly place.

Do employees need to download an app?

No. Timento runs as an installable web app and can be added to the home screen where the device supports it. No traditional app-store download is required.

How do employees find their way around?

The employee navigation has five places: Home, Schedule, Clock, Message and Team. Everything else, including leave, availability, open shifts, checklists and knowledge, is reachable through quick navigation.

Can employees add their shifts to a personal calendar?

Yes. Shifts can be exported as an iCalendar (.ics) file or added through a subscription link in a compatible calendar application. This is one-way calendar consumption: the schedule can be read there, but it cannot be edited from the calendar. Timento stays the source of truth.

How does clocking work in the portal?

The employee clocks in, registers breaks and clocks out from their own device, and those registrations become the hours a manager reviews. Where a shared workplace device fits better, Kiosk Mode can be used instead. Where it is enabled, a clock action can be verified against a configured workplace, which confirms the place of the clock action and is not continuous tracking.

Can employees change their own schedule?

No. Employees can respond to Open Shifts and propose a Shift Swap, but nothing is assigned automatically and the manager confirms the result. The published schedule stays the schedule everyone works from.

What is the difference between messages and notifications?

Messages are communication between people and teams, including announcements, replies, acknowledgement and Action Needed items someone takes responsibility for. Notifications are updates triggered by workforce events, delivered in-app and as push notifications for supported types. Timento does not send SMS and is not a replacement for a full chat suite.

What can employees see about other people?

Access follows company, account and role. Employees see their own shifts, hours and requests, plus the colleagues in their own team context and birthdays where the company enables them. It is not a public employee directory.

Give employees clarity. Give managers their week back.

Try Timento for 30 days with up to four employees and see what changes when the team can answer their own questions.

Request a TrialBook a Demo

30 days · Up to 4 employees · No credit card · Personal onboarding