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Scheduling

Smarter scheduling. Fewer surprises.

Build clear schedules, reuse the way your team normally works and spot availability, leave and staffing issues before you publish.

From the first draft to the final shift notification, everything stays connected.

Request a TrialBook a Demo

30 days · Up to 4 employees · No credit card · Personal onboarding

APP.TIMENTO.EU
Timento Scheduling , Week Planner

Build faster

Reuse the way your team normally works.

Templates, recurring shifts and previous schedules reduce repetitive planning.

Catch problems early

See conflicts before the schedule reaches your team.

Availability, leave, overlapping shifts and staffing information help managers identify problems before publishing.

Keep everyone updated

Publish once. Everyone knows where they need to be.

Schedules and changes flow into the employee experience.

Less admin

Your schedule shouldn't start from scratch every Monday.

Planning becomes slow when managers have to rebuild shifts, check availability, remember leave, watch working hours and communicate every change manually. Timento brings those decisions into one connected planning workflow.

Before

  • Rebuild shifts
  • Check spreadsheets
  • Check leave separately
  • Message employees
  • Look for conflicts manually
  • Correct mistakes later

With Timento

  1. 1Build
  2. 2Check
  3. 3Resolve
  4. 4Publish
  5. 5Notify

Build

Build the schedule around how your team actually works.

Start from a template, reuse an existing week or build the schedule from scratch. Timento gives managers different ways to plan without forcing every business into the same workflow.

APP.TIMENTO.EU
Timento Scheduling , Shift templates & recurring shifts

  • Week Planner

    Plan the complete team across the week.

  • Day Timeline

    See staffing and shifts across a single operational day.

  • Month Planner

    Get a broader view of upcoming staffing.

  • Shift templates

    Save recurring shift structures instead of rebuilding them.

  • Recurring shifts

    Repeat predictable work patterns.

  • Copy previous week

    Reuse an existing schedule as the starting point for the next one.

  • Open shifts

    Create shifts that can be filled later.

  • Role-based shifts

    Plan around the role required instead of immediately assigning a specific employee.

Check

Know before you publish.

A schedule is only useful if it can actually work. Timento helps surface issues while the schedule is still a draft.

  • Employee availability
  • Approved leave
  • Shift overlaps
  • Double bookings
  • Required roles
  • Contract hours
  • Overtime signals
  • Staffing conflicts
  • Rule-based warnings where configured

These are warnings and planning information, designed to support the manager's decision. Timento highlights what looks wrong in the draft , it does not certify or guarantee compliance with labour law.

APP.TIMENTO.EU
Timento Scheduling , Conflict and warning panel

Plan against the business, not just the calendar

See what the schedule needs before you decide who works.

Building a schedule is more than filling a grid. Timento helps managers compare the plan against staffing needs, keep contract hours balanced and jump straight to what still needs attention.

Staffing Requirements

Available

Schedule for what the business needs, not just who is available. Compare Staffing Requirements with the schedule being built.

  • Required staffing vs scheduled staffing
  • Staffing gaps
  • Understaffing
  • Overstaffing
  • Role requirements

Contract Hours

Balance the workforce before you publish. See at a glance who is under-scheduled, on target or over-scheduled against their Contract Hours.

  • Employee A32 / 37.5 h

    Under-scheduled · 85%

  • Employee B37 / 37.5 h

    On target · 99%

  • Employee C43 / 37.5 h

    Over-scheduled · 115%

Scheduled hours are the starting point for Planned Labour Cost , see Payroll & Reporting for the full financial picture.

Smart Planning Filters

Don't search the schedule for problems. Filter straight to what needs attention.

  • Under-scheduled employees
  • Over-scheduled employees
  • Overtime risk
  • Availability & Leave conflicts
  • Open shifts
  • Missing Staffing Requirements
  • Scheduling conflicts

Workflow

From first draft to published schedule.

  1. 01

    Build

    Create the schedule using templates, recurring shifts, roles or individual employees.

  2. 02

    Check

    Timento evaluates the draft against relevant scheduling information.

  3. 03

    Resolve

    Managers review conflicts and warnings before committing the schedule.

  4. 04

    Publish

    Publish the final schedule to the team.

  5. 05

    Notify

    Employees see their updated shifts through their Timento experience.

Planning views

The right view for the decision you're making.

The same schedule, seen from the angle the decision needs. Switch between week, day and month without leaving the planner.

Best for building and balancing the normal working week.

Lay out the whole team across seven days, spot thin coverage and move shifts until the week works.

APP.TIMENTO.EU
Timento Scheduling , Week Planner
Timento Scheduling , Week Planner

Connected people data

Plan with the information you already have.

Availability and leave shouldn't live in separate conversations. Timento brings employee information into the scheduling process so managers can make better decisions before assigning shifts.

Leave & Availability

  • Employee availability

    Employees submit when they can work; the planner shows it while you schedule.

  • Leave requests

    Requests are handled in Timento instead of chat messages and notes.

  • Approved leave

    Approved absence is visible in the planning view and flagged when it conflicts.

  • Staffing visibility

    See how many people are planned against the hours you need to cover.

  • Employee roles

    Plan around the roles a shift requires, then assign the right person.

Flexibility

Give the team flexibility without losing control.

Open shifts

Managers create work that still needs someone assigned. Employees see the available shifts in the employee experience , delivered in-app and as a push notification , so gaps get filled without a round of phone calls.

Shift swaps

Employees can request a shift change, and the swap only takes effect once it has been approved.

Flexibility for employees. Visibility and control for managers.

Publish

Publish once. Everyone knows where they need to be.

Publish & Notify closes the loop: the schedule reaches the team in-app and as a push notification, and later changes are notified the same way. From there, Calendar Export lets employees take their shifts into the calendar they already use , Smart Scheduling → Publish & Notify → Employee Schedule → Calendar Export.

Employee Portal
  • Employee Portal
  • Upcoming shifts
  • Schedule changes
  • Notifications
  • Availability
  • Leave
  • Shift swaps
  • Calendar Export (iCal)

Mobile

The schedule in their pocket.

Employees can check upcoming shifts from the same mobile-friendly Timento experience they use for time, breaks, leave and daily work.

Timento mobile employee schedule
Timento mobile , Employee schedule

AI Copilot

A smarter second pair of eyes.

Use AI-assisted recommendations to help identify scheduling opportunities, potential issues and better ways to organise the working week.

AI Copilot
  • Suggestions, not decisions
  • Highlights what deserves a second look
  • The manager stays in control

AI Copilot is an optional add-on and is not automatically included in every plan.

Built around your operation

The same planner. A different operational reality.

Scheduling works differently across industries. Timento gives businesses one connected planning platform that can reflect the roles, routines and staffing patterns of their operation.

These are not separate versions of Timento. Same platform, different operational setup.

One connected platform

Scheduling is only the beginning.

A published shift becomes part of the working day. Timento keeps the schedule connected to time, breaks, operational work, approvals and payroll-ready reporting.

  1. 01SchedulingThe plan for the week.
  2. 02Time & AttendanceClock-ins, breaks and real hours.
  3. 03Daily operationsChecklists and routines during the shift.
  4. 04ApprovalsManagers review what actually happened.
  5. 05Payroll & ReportingPayroll-ready hours and insight.

Questions & answers

Scheduling questions, answered

Practical answers about building schedules, avoiding conflicts and keeping employees informed.

Can Timento detect scheduling conflicts before I publish a schedule?

Yes. While you build the schedule, Timento checks for overlapping shifts, unavailable employees, approved leave and missing roles. Conflicts appear inline in the planner, so you can fix them before publishing instead of on the morning of the shift.

Can I reuse schedules and shift templates?

Yes. You can start from shift templates, set up recurring shifts and copy a previous week in a single action. Recurring patterns stay editable, so you can reuse the structure and still adjust individual days.

Can employees enter their availability?

Yes. Employees can submit their availability from the employee portal, and it becomes visible in the planner while you schedule. That keeps availability part of the plan rather than a message in a separate chat.

Does Timento take employee leave into account when scheduling?

Yes. Approved leave is shown directly in the planning view, and scheduling someone who is on approved leave surfaces as a conflict. Leave requests, approvals and the schedule use the same data, so the planner always reflects the current situation.

Can employees see their schedule on mobile?

Yes. Published schedules are available to employees in the mobile-friendly employee portal, including their upcoming shifts and any changes made after publishing. Employees only see the information relevant to their role and location.

Can employees swap shifts?

Shift swapping between employees with manager approval is in development. Today, changes are made by a manager in the planner and published to the team, so the schedule of record always reflects what was approved.

Can Timento help prevent overtime when scheduling?

Yes. Timento surfaces overtime risk and staffing gaps while you plan, based on the hours you are about to assign. You see the cost of a change before publishing rather than discovering it in the payroll report.

Can employees add Timento shifts to their calendar?

Yes. After Publish & Notify, employees see their shifts in the Timento employee portal and can use Calendar Export to take them further: the schedule is exported in the standard iCalendar (.ics) format, as a file or a subscription link, and added to a compatible calendar application such as Google Calendar, Apple Calendar or Microsoft Outlook. This is export, not automatic two-way synchronisation.

Build your next schedule in Timento.

Try Timento for 30 days with up to four employees and see how scheduling connects with the rest of your working day.

Request a TrialBook a Demo

30 days · Up to 4 employees · No credit card · Personal onboarding